What We Build
Unified Firm Knowledge Base
The foundation — every other module builds on it
We ingest every matter’s documents — contracts, leases, ledgers, filings, correspondence, transcripts, with OCR for scans — into one private, searchable knowledge base. Ask questions in plain English and get answers cited to the exact document and page, plus automatic extraction of parties, dates, addresses, and amounts.
Email Intelligence
Triage, routing, and drafting — in your voice
Connects to your firm’s email to triage and prioritize incoming mail by matter and urgency, route items to the right person, and draft replies in each professional’s own voice — learned from their prior correspondence. Every draft waits for approval before anything is sent.
Court & Agency Activity Tracking
Official notification channels — not scraping
We subscribe your cases and properties to official alert channels — for NYC law firms, that means NYS eTrack case updates and NYSCEF e-filing notifications — and ingest each notification and its documents automatically into the case archive and knowledge base. New activity is flagged for review. For NYC property owners and managers, the same approach applies to building activity across DOB, HPD, and OATH — agencies this practice works in daily.
Validated Drafting Assistance
Grounded in your documents — verified before sign-off
First drafts of letters, notices, and memos built strictly from your firm’s own verified documents, with every quotation checked verbatim against its source and a separate verification pass on every citation. The system does not generate legal citations on its own — professional review and sign-off are mandatory by design.
Scheduling & Deadline Tracking
One calendar, automated reminders
Court dates, appearance reminders, filing deadlines, and matter milestones consolidated into one calendar view — with reminders that fire before anything slips.
Unified Memory & Orchestration
The connective tissue
A persistent firm memory carries matter context, people, and preferences across email, documents, and calendar — coordinated by an automation layer that runs the triage, draft, verify, and file workflows. Also available: voice-AI reception, document OCR pipelines, and custom workflow automations scoped to your practice.
Automation Is Earned, Not Assumed
Every capability starts as a co-pilot that proposes and waits for your approval — and is promoted only after you have seen it be right.
Phase 1 — Co-pilot
Every action is proposed and waits for your approval. This builds trust and creates a complete audit trail from day one.
Phase 2 — Supervised
High-confidence routine actions — labeling, triage, filing incoming documents, calendar entries — run automatically. You review only the exceptions.
Phase 3 — Defined Lanes
Specific lanes you have explicitly authorized run end-to-end, with a full audit log and one-click override.
How an Engagement Runs
Phased delivery — each stage is scoped and priced in writing before it starts:
After handover, support and updates are available as needed — no retainer, no required monthly fees.
The MAX AEC Advantage
Built by a Builder
Not slideware. Max Isakov designs, codes, and operates production AI systems — computer-vision pipelines that have processed 47,000+ videos, retrieval systems benchmarked in-house at parity with leading cloud embedding models, and voice-AI running live in a medical practice.
You Own It
All custom code, prompts, configurations, and documentation become your firm’s property on payment — a standard, documented stack your own IT (or any vendor you choose) can host, run, and maintain. No per-seat platform fees to us; third-party model APIs and hosting are billed by those providers.
Private by Default
Your corpus, index, and memory live on infrastructure you control. AI model calls run under commercial terms where providers are contractually barred from training on your data, and workloads can run under zero-data-retention.
Grounded & Validated
Answers and drafts are built from your verified documents, with every quotation and citation checked against its source before sign-off — anything unverified is flagged, not passed through.
Human-in-the-Loop
Nothing is sent or filed without your sign-off. Every AI action is logged — a complete record of what was proposed, approved, and done.
NYC Domain Fluency
Direct working knowledge of NYC real estate, landlord-tenant practice, and building compliance — DOB, HPD, OATH, DHCR — from a principal who works in these systems daily as a Registered Architect.
What This Is — and Is Not
- It assists your professionals; it does not replace professional judgment. Nothing is sent or filed without approval.
- Every citation is verified against your source documents before it reaches you, and anything unverified is flagged rather than passed through. External research stays with your research tools; the platform validates content against your own documents.
- Tracking reflects what courts and agencies publish through official notification channels — it is not a live scrape of every system.
- Data is processed under commercial no-training terms — secure and private, though not an anonymous or fully offline system.
- Your firm remains responsible for final review under its professional and ethical obligations.
Start with an Assessment
A 1–2 week workflow audit that produces a fixed-fee scope for your first build stage — the assessment fee is credited toward the build. Tell us how your firm runs today.
Request an Assessment